Lockdown has changed the way we do business, with remote working in particular looking set to continue for the long-term. As a newly prevalent feature of many companies, the need for efficient and reliable shared workspace software is now vital for success in the workplace.
As a free feature of both Microsoft365 and Office 365 packages, Microsoft Teams has become a popular choice for businesses. Not only is it convenient and collaborative, but it also excels in customisation options and communicative abilities for departments of all types and sizes.
Here are three smart ways to make the most of Microsoft Teams for your business meetings.
Increase Productivity
Microsoft Teams offers more than a digital alternative to in-person meetings – it can improve and enhance the experience, leading to increased productivity. With the flexibility to manage and join multiple teams and channels, Teams can be used to facilitate a wide variety of meetings, from one-to-one catch ups to webinars of up to 10,000 people, for unlimited time lengths and locations.
Video calling, audio conferencing and even full telephony are all easy to instigate with Teams’ end-to-end capability, meaning everything required before, during and after a meeting is provided. From the chat function and document sharing to blurred backgrounds and a digital whiteboard, Teams creates a fully equipped online office that both hosts and participants can use.
Support Inclusivity
Another advantage of Teams is its accessibility, allowing you and your business to broaden the range of your meetings and promote inclusive communication. Departments can share ideas outside of their teams, management can reach out to individuals on demand, client and customer calls are supported, and global external companies can be contacted at the touch of a button.
There are also in-built features, apps and bots that allow users to take part more easily. The live captions and translate functions on Teams are efficient and easy to implement, the mobile app means employees can attend meetings while working remotely, and the record function creates a video file that can be shared with anyone who missed the session.
Make Meetings Memorable
We’ve all been there – sat in a meeting watching the time tick away, knowing you could be doing something much more valuable elsewhere. Along with increased productivity and greater inclusivity, Teams can make meetings memorable with helpful features to motivate and inspire attendees.
Collaborating on the same document is difficult in-person, but with Teams users can view and amend Office documents in real time, avoiding back-and-forth emails and follow-up chats. Meeting documents can be shared and edited too, such as agendas, minutes and action points.
This is only a taste of what Microsoft Teams has to offer, so why not get in touch with us at Netpoint Solutions to find out more? Our experts can assist in implementing the best software for you and your business – book a free discovery meeting with us to learn how: https://calendly.com/ben-cooper-netpoint/30-minute-business-meeting
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